The Goal
We are creating a complete record of everything at the pool.
For each item, we need to know:
What is it?
How many do we have?
Where is it?
What condition is it in?
What Lifeguards Need to Do
For every item:
- Take a clear picture
- Name the item
- Count how many we have
- Choose its condition
- Enter where it is stored
- Add a note only if something is wrong
That is it.
Condition Options
Choose one:
- New
- Good
- Fair
- Poor
- Replace
Examples of notes:
- Cracked
- Rusted
- Faded
- Missing strap
- Broken handle
- Needs cleaning
Information to Enter in Shopify
Each inventory record should include:
- Item name
- Photo
- Category
- Quantity
- Storage location
- Condition
- Damage notes
- Date counted
- Counted by
Inventory Categories
Use the closest category:
- Lifeguard Equipment
- Pool Cleaning
- Pool Furniture
- Maintenance
- Office
- Snack Shack
- Swim Lessons
- Events
- Other
How We Will Complete the Inventory
We will move through the pool one area at a time.
Example:
- Guard office
- Pool deck
- Equipment room
- Pump room
- Storage shed
- Snack Shack
- Main office
- Event storage
Do not jump between areas.
Finish one area before moving to the next.
Important Rules
- Do not guess the quantity.
- Do not skip small items.
- Do not combine different items under one name.
- Take a new picture if an item is damaged.
- If something is missing, mark it Missing.
- If you are unsure what something is called, ask James.
Example Entry
Item: Rescue Tube
Category: Lifeguard Equipment
Quantity: 6
Location: Guard Office
Condition: Good
Notes: One tube has a faded strap
Counted By: Staff member name
Date: Inventory date
The Standard
When we finish, we should be able to check Shopify and immediately know:
- What equipment we own
- How many we have
- Where it is located
- What needs repair
- What needs replacement
- What may be missing
We should never have to wonder what tools, supplies, or equipment are available at the pool.